CHAPTER - 9

CONDUCT OF EXAMINATIONS

9.1 GENERAL

9.1.1 Subject to the regulations and rules and directions framed by the Board , the Secretary shall be responsible for all arrangements connected with the conduct of examinations and all matters connected therewith.

9.1.2 The examinations shall be held in Himachal Pradesh at such centres as may be constituted by the Board. The Board may, however, allow a centre in any other State or Country also where arrangements to the satisfaction of the Board can be made.

Where a candidate proposes to take the examination at a centre, other than the one fixed for him by the Board, he shall require for it permission of the Secretary , for which he shall make an application on the prescribed form accompanied by a fee of Rs.100/- or as prescribed by the Board from time to time.

9.1.3 The Board may, when it considers necessary, appoint an Agent for conducting examinations at any place.

Note: “ Agent” means the person authorised by the Board.

The Secretary may where he considers it necessary , in case of any examination centre, appoint one or more Deputy Superintendents, Assistant Superintendents & Invigilators.

9.1.4 Every recognised institution shall provide for supervision of the examination at least one teacher for every 40 candidates or part thereof appearing at such examination from the institution concerned.

9.1.5 The rules relating to the duties of Agents, Superintendents, Deputy Supdts., Asstt. Supdts & Invigilators shall be issued from time to time.

9.1.6 The directions for the guidance of candidates shall be framed by the Secretary.

9.2 CHARGES FOR CHEMICALS CONSUMED & BREAKAGES.:-

Charges for chemicals consumed & breakages in connection with the Matric /Senior Secondary Examinations shall be paid at the rates prescribed by the Board from time to time.

9.3 CENTRE CO-ORDINATOR.:-

9.3.1 The Principal/Headmaster of the affiliated College/School where an examination Centre has been established shall ordinarily be the ex-officio Centre Co-ordinator for the centre.

9.3.2 In the Institution where a relative of the Centre Co-Ordinator is taking the examination, the Board may either appoint the next senior most teacher as co-ordinator or change the centre of the candidate.

9.3.4 The Co-ordinator shall take a round of the Examination Centre every now and then to ensure that no unfair practices detrimental to the smooth and fair conduct of examination are being adopted by anyone.

9.4 QUALIFICATION / DISQUALIFICATION FOR THE APPOINTMENT OF SUPERINTENDENT.:-

9.4.1 A Superintendent shall be appointed at each examination Centre at least 15 days before the date fixed for the examination.

9.4.2 A teacher must ordinarily possess the following minimum qualifications to be eligible for appointment as Centre Superintendent in different categories of examination centres:

(i) Must be in service.

(ii) Must have satisfactorily worked at least twice as Deputy Superintendent at any examination conducted by any University/ Board and must be for ;

9.4.3 A person shall not be eligible to be appointed as Superintendent in a Centre where :

(a) his close relative is appearing at any examination ; or

(b) any student privately tutored by him is appearing at any examination.

9.4.4. Ordinarily a Centre Superintendent shall not leave the examination centre without prior approval of the Board. In case of an emergency , he may handover the charge to the Deputy Superintendent under intimation to the Board /Centre Co-ordinator.

9.5 QUALIFICATION/DISQUALIFICATION FOR THE APPOINTMENT OF DEPUTY SUPERINTENDENT:-

9.5.1 A teacher must possess the following minimum qualifications to be eligible for appointment as Deputy Superintendent in different categories of examination centres:

(i) Must be in service.

(ii) Must have satisfactorily worked at least as Invigilator twice at any examination conducted by a University /Board and

(iii) Must be :

9.5.2 A person shall not be eligible to be appointed as Deputy Superintendent in a Centre where:

(a) his close relative is appearing at any examination; or

(b) any student privately tutored by him is appearing at any examination.

9.6 QUALIFICATION/DISQUALIFICATIONS FOR THE APPOINTMENT OF INVIGILATORS :-

9.6.1 Any in service teacher can be appointed invigilator provided that he shall not be appointed in the Centre where;

(a) his close relative is appearing at any examination; or

(b) any student privately tutored by him is appearing at any examination;

9.7 CLERICAL ASSISTANCE AND CLASS IV STAFF.:-

9.7.1 Centre Superintendent may appoint an Assistant(Clerk) when the number of candidates appearing at an examination exceeds 40.

9.7.2 The Superintendent may also appoint a maximum of three Class IV employees viz One Chowkidar , One Sweeper and one Peon for smooth conduct of examination.

9.8 NORMS FOR THE APPOINTMENT OF DEPUTY SUPERINTENDENT /INVIGILATOR/CLERK :-

9.8.1 Deputy Superintendent , Invigilators and Clerk will be appointed on the basis of the number of candidates likely to appear in a session(initially as per the Centre statement and later-on on the basis of information gained after conduct of previous papers)as per norms fixed by the Board.

9.8.2 The Chairman may, however, relax the norms and sanction additional staff in view of special problems of a particular centre.

9.9 METHOD OF APPOINTMENT OF SUPERINTENDENTS /DEPUTY SUPERINTENDENTS:-.

9.9.1 Superintendents and Deputy Superintendents shall be appointed by the Board as per the guidelines approved from time to time.

9.9.2 When a person appointed as Superintendent/Deputy Superintendent fails to report for duty, the Co-Ordinator concerned shall make alternative arrangement keeping in view the qualifications/disqualifications laid down in Regulations 9.4.2 –9.4.3 – 9.5.1 and 9.5.2 and report the matter to the Secretary immediately.

9.9.3 In case the desired number of teachers with the prescribed qualifications for the appointment of Superintendent /Deputy Superintendent are not available, the Chairman may relax the qualifications to tide-over the immediate difficulty.

9.10 METHOD OF APPOINTMENT OF INVIGILATORS:-.

9.10.1 Invigilators will be appointed by the authority and in the manner duly approved by the Board from time to time.

9.11 DUTIES OF THE CENTRE CO-ORDINATOR/ SUPERINTENDENT /DEPUTY SUPERINTENDENT/ INVIGILATOR:-.

9.11.1 The Board shall from time to time prescribe the duties to be performed by the Centre Co-ordinators who shall be responsible for their due performance.

9.11.2 The duties assigned to the Superintendents / Deputy Superintendents /Invigilators etc. by the Board , shall be notified to them and the Superintendents / Deputy Superintendents / Invigilators shall be responsible for their due performance .

9.12 APPOINTMENT OF FLYING SQUADS.

9.12.1 The Chairman or any officer authorised by him may constitute such number of Flying Squads consisting of such persons as he may deem fit or/and appoint Inspector of Examination for all or any centres for particular dates to check the menace of copying during examination.

9.12.2 The Flying Squads may be provided such facilities and vested with such powers as, in the opinion of the Chairman , are necessary to make them effective in the field.

9.13 REMUNERATION.

9.13.1 The Centre Co-ordinator , Superintendent, Deputy Superintendent , Invigilator, Assistant(Clerk) , Class- IV employees, Inspector of Examinations, persons appointed on Flying Squads and all other persons appointed in connection with the conduct of examination will be paid remuneration at the rates approved by the Board besides the T.A or other compensation wherever admissible under the rules of the Board .

9.14 DERELICTION OF DUTY.

9.14 .1 During the conduct of examination, if it is found that any Centre Co-ordinator, Superintendent ,Deputy Superintendent , Invigilator, Assistant Supdt (Clerk) , a person on the Flying Squad , Inspector of examination or any other person who has been assigned any duty concerning the conduct of examination is neglecting his duty or misusing his position or indulging directly or indirectly in using or promoting or abetting the use of unfair practices detrimental to the smooth and fair conduct of examination, he / she may be immediately relieved of his / her duty by the competent authority.

9.14.2 The Chairman, after satisfying himself that any person assigned any duty in connection with conduct of examination has not discharged the same to the satisfaction of the Board, or has misused his position or has engaged himself directly or indirectly in using or promoting or abetting the use of unfair practices detrimental to the smooth and fair conduct of examination , may impose any or all of the following penalties on him:

1. Forfeit the whole or part of the remuneration due to him.
2. Disqualify him for specified period or permanently from assigning any duty of the board.
3. Recommend disciplinary action against him through the departmental agency.
4.Initiate legal action against him.

9.15 LOSS OF ANSWER SCRIPT.

9.15.1 A candidate whose paper is lost or mutilated in any form which can not be evaluated after having been received by the Centre Superintendent of the examination or by one of his assistants and who has passed in all other subjects of the examination may be permitted by Chairman to re-appear in that one paper, which is lost or mutilated in any form, on a date to be fixed by the Secretary and if he obtains pass marks in that paper he shall be deemed to have passed the examination. In the case of dispute as to whether a candidate’s paper was duly received or not, the findings of the Secretary subject to confirmation by the Chairman, shall be final. However, in such a case fact finding committee should be set up to fix the responsibility.

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