CHAPTER -3

ADMISSION TO AFFILIATED INSTITUTIONS

3.1 GENERAL REQUIREMENTS :-

3.1.1 No scholar who is studying in an institution which is not affiliated to a recognized Board /University shall be admitted to any class of High/Senior Secondary School or section of an institution affiliated to the Board.

3.1.2 The Head of the institution should carefully check up whether or not any examination passed by a student from any other recognized Board /University has been equated with any examination of the Board and if so with what conditions, before granting admission to a student migrating from any other Board . Such a check should be exercised preferably before granting admission or soon after granting provisional admission so that there is no complication later on.

3.1.3 Eligibility of a candidate who has passed an examination of a foreign School/Board /University should invariably be obtained from this Board unless equivalence of the examination passed has already been notified by the Board.

3.1.4 Students migrating from other recognized Board /Universities who have undertaken any examination of that Board /University shall furnish Migration Certificate in addition to marks-sheet/qualifying certificate issued by the Board /University concerned to the institution where they are seeking admission.

3.1.5 A scholar who has been placed in compartment/re-appear in any examination can be given provisional admission to the next higher class provided he fulfils eligibility criteria of aggregate marks, if any , laid down but such a scholar shall have to clear the compartment /reappear before or simultaneously failing which he shall revert to lower class.

3.1.6 A scholar who fails twice in XI and XII shall not be re-admitted to that class.

3.1.7 Notwithstanding anything contained in any other regulation the Board shall have power to admit a person provisionally to the next higher class pending his taking examination in a paper or papers which he may have missed through no fault on his part provided that in each such case the Board shall record reasons for granting such permission.

3.1.8 A candidate whose result of the examination taken by him is notified as “Later” may be allowed to join the next higher class provisionally in case he is ultimately declared to have failed in the examination his admission shall stand cancelled and he shall forthwith revert to the lower class . He shall have no claim against the institution he had joined and /or the Board ;

Provided that the fees paid by him for the higher class shall be adjusted against the dues of the lower class but if he discontinues his studies , fee paid by him shall not be refunded.

3.2 ADMISSION TO CLASS VIII AND BELOW

Admission to all classes up to class VIII shall be regulated as per the rules laid down by the Education Department of Himachal Pradesh..

3.3 ADMISSION TO CLASS IX AND X. :-

3.3.1 In order to be admitted to class IX of an institution affiliated to the Board a scholar must have passed the Middle Standard Examination from the Board or an equivalent examination from a recognized Board/University or must have passed class VIII examination recognized by the Education Department of a State Government /Union Territory .

3.3.2 In order to be admitted to class X of an institution affiliated to the Board a student must have completed a regular course of studies and passed the class IX examination from an institution affiliated to a recognized Board.

3.4 ADMISSION TO CLASS TEN-PLUS-ONE AND TEN PLUS-TWO.

3.4.1 In order to be admitted to class ten –plus –one of a school affiliated to the Board a scholar must have passed the Matriculation examination of the Board or an equivalent examination of a recognized Board /University and must fulfill the eligibility criteria of minimum aggregate marks and age etc., if any , laid down by the Board.

3.4.1 (a) Admission to Class XI of Senior Secondary Certificate Ten Plus One examination to an affiliated institution shall be open to a person who has passed:-

i) The Matriculation or Higher Secondary Part-I Examination of the Board of School Education, Himachal Pradesh;

ii) Any other examination recognised by the Board as equivalent to i) above. Provided that the candidate has qualified the examination with English , Mathematics and Hindi subjects.

Provided further that students offering;

a) Science Group must have secured at least 50% marks in aggregate;

b) Commerce Group must have got at least 45% marks in aggregate;

c) Humanities Group must have obtained at least 33% marks in aggregate.

d) Relaxation of 5% marks for SC/ST candidates shall be given for admission in Science and Commerce group only.

Note: i) Students who obtained up to 49.5% and 44.5% marks in aggregate shall be counted to have obtained 50% and 45% marks respectively in Science and Commerce group in 10+1.

Provided further that the students coming from a Board/University outside Himachal Pradesh shall have to furnish migration certificate issued by the Board /University concerned.

iii) A candidate who has passed Matriculation Examination without English or Mathematics or Hindi from any other recognised Board/University shall have to qualify that subject before or simultaneously. Such candidates shall be admitted in 10+1 class provisionally after fulfilling codal formalities for admission.

iv) The dates of admission to 10+1 shall only be fixed by the Director of Education. The Director of Education shall also effect any extension in the date only.

v) No student who has attained the age of 20 years on 31st March of the year of admission shall be admitted to the class XI of affiliated institutions.

In case of SC and ST students the age limit is relaxed by three years.

vi) Age relaxation case should be submitted by the Head of the Institution to the Director of Education for final decision.

3.4.2 In order to be admitted to class ten –plus two of an institution affiliated to the Board a student must have completed a regular course of studies and must have passed the ten-plus one examination with English as one of the subjects from the Board or an equivalent examination of a recognized Board/University or from an institution affiliated to a recognized Board/University.

3.5 ADMISSION PROCEDURES.:-

3.5.1 A scholar’s register in the form prescribed by the Board (Annexure I) or an admission and withdrawal register in the form prescribed by the Education Department shall be maintained by the institution where the name of every scholar joining an institution shall be entered.

3.5.2 Successive numbers must be allotted to scholars on their admission and each scholar should retain this number throughout his career in the institution. A scholar leaving and then returning to the school after absence of any duration shall resume his original number of admission.

3.5.3 If a scholar applying for admission to an institution has attended any other institution an authenticated copy of the transfer certificate from his last school must be produced before his name can be entered in the scholar’s register.

3.5.4 In no case shall a scholar be admitted to a class higher than that for which he is eligible according to the Transfer Certificate.

3.5.5 A SCHOLAR SHALL NOT BE ALLOWED TO MIGRATE FROM ONE AFFILIATED INSTITUTION TO ANOTHER DURING THE SESSION AFTER HIS NAME HAS BEEN SENT FOR THE EXAMINATION OF THE BOARD. The Chairman may waive off this condition only in special circumstances.

3.5.6 A scholar leaving his institution at the end of a session or who is permitted to leave his institution during the session shall, on payment of all dues shall receive an authenticated copy of the Transfer Certificate up-to-date. A duplicate copy may be

issued if the Head of the institution is satisfied that the original is lost but it shall always be so marked..

3.5.7 In case a scholar from an institution affiliated to any recognized Board/University seeks admission to an institution affiliated to the Board , the Transfer Certificate of the previous institution of such a student shall be countersigned by an officer not below the rank of District Education Officer /District Inspector of Schools of the Education Department of the State/Union Territory concerned and the scholar shall not be admitted to an institution without such a countersignature . Counter signatures are not necessary in case a candidate is admitted from one institution affiliated to the Board to another such institution.

3.5.8 If any statement made by the parent or guardian of a scholar or by the scholar himself, if he was a major at the time of his admission to an institution is found to contain any willful misrepresentation of facts regarding the scholar’s career, the Head of institution may punish him by expulsion and report the matter to the Board.

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SECTION A:

1. Registration No.......................................................................................................

2. Name of the Student..................................................................................................
3. Caste.........................................................................................................................
4. Religion.....................................................................................................................
5. Nationality:.................................................................................................................
6. Date of birth:.............................................................................................................
7. Age on the date of first admission to the school:

Year:.........................................................Month:..................................................

8.Name of father..........................................................................................................
9.Mother's Name……………………………………………………………….

10.. Occupation:..................................................................................................................
11. Address: (a) Permanent......................................................................................

..................................................................................................

.................................................................................................
(b) For correspondence:
.......................................................................................................

12. (a) Name of local guardian....................................................................................

(b) Address............................................................................................................

13. The last school, if any , which the scholar attended before joining the school:

...........................................................................................................................................

14. The highest class from which the scholar was fit for promotion on leaving his last school:

.............................................................................................................................................

15. Date of marriage, if and when married:

.............................................................................................................................................

SECTION B:

1. Date of admission..................................................................................................

2. Date of leaving:.......................................................................................................

3. Cause of leaving.....................................................................................................

...................................................................................................................................

SECTION C:

1. Admission/promotion

Class   1    II     III    IV    V    VI     VII     VIII     IX     X     XI       XII
2. Roll No...................................................................................................................
3. Date:.......................................................................................................................
4. Date of passing the examination............................................................................
5. Total No. of days in the session on which classes were held.................................
6. No. of classes attended ........................................................................................
7. No of scholars in the class.....................................................................................
8. Rank in class at the final examination of the class...............................................

SECTION D:
1. Conduct of the student......................................................................................
2. Extra curricular activities......................................................................................
....................................................................................
...................................................................................
Certified that the above scholar's record has been posted up to the date of scholar's leaving the school as required by the rules.

Signature of the Principal/Headmaster/Headmistress:...............................................
(With Seal)

Date .........................................................................

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