CHAPTER - 14

CHANGE IN NAME AND DATE OF BIRTH

14.1 CORRECTION/CHANGE IN NAME.

14.1.1 Correction in name means correction in spelling errors, factual errors, typographical errors in candidate’s name/surname, father’s name, mother’s name to make it consistent with what is given in the school record.

Change in name means alteration, addition, deletion to make it different from the school records.

Ordinarily in such cases the Board may not defend the proceedings even if the Board is made a party to such proceedings.

14.2 PROCEDURE FOR CORRECTION IN NAME.

14.2.1 Application for correction in name may be considered at any time provided that the application of the candidate is forwarded with the attested copies of the following document. by the Head of the institution;

1. Admission form filled in by the parents at the time of admission to Ist class or admission form of the class in which the wrong entry has been made.

2. School Leaving Certificate of the previous school submitted by the parents of the candidate at the time of admission if the candidate has changed the institution(s) during the course of his studies.

3. Portion of the page of Admission and Withdrawal Register of the school on which entry has been made in respect of the candidate duly countersigned by the District Education Officer/Dy.Director (Edu.) concerned.

14.2.2. The Secretary may effect necessary corrections after verification of the records of the School and on payment of the prescribed fee.

14.3 CHANGE IN NAME.

14.3.1 Applications regarding change in name/surname may be considered on payment of prescribed fee provided the changes have been admitted in a Court of Law and notified in an important newspaper.

14.3.2 Women candidates whose surname has been changed due to marriage, will be required to submit an affidavit duly attested by an Executive Magistrate to this effect along with prescribed fee. In their case, there is no need of any advertisement in a newspaper.

14.3.3 Change in father's name may also be effected in case of adoption of child on the original certificates provided that the application of the candidate is accompanied with the following documents:-
i) Adoption deed in original and its one attested photo copy.
ii) One affidavit from the original father of the candidate/child.
iii) One affidavit from the father who has now adopted the child.
iv) Two affidavits from Gazetted officers/respectable citizens attested by the first class Magistrate.
v) Prescribed fee.

14.4 ISSUANCE OF DUPLICATE CERTIFICATE.

14.4.1 Duplicate certificate with changed name shall be issued on payment of the prescribed fee and on return of the original certificate(s) . This fee will be in addition to the fee paid for change in name.

14.2.2. If change in the name is permitted , the name in the Board’s record as well as in the duplicate copy of the certificate, if obtained, will be shown as “new name alias old name,”. For example , where change in name is allowed from Megh Raj to Raj Kumar , changed name in the Board’s record as well as in the duplicate copy of the certificate , will be shown as “Raj Kumar alias Megh Raj.”

14.5 CORRECTION/CHANGE IN DATE OF BIRTH.

14.5.1 Correction in date of birth means removing typographical and other errors to make the certificate consistent with the date of birth recorded by the examinee/institution in the examination admission form. Change in date of birth means alteration, addition, deletion to make it different from the admission form.

14.6 PROCEDURE FOR CORRECTION IN DATE OF BIRTH.

14.6.1 Chairman /Secretary may permit correction in date of birth of a candidate in case of genuine clerical errors, if it is proved that wrong entry was depicted on the certificate of the candidate which was not consistent with the entry in his admission form, provided that the requests for such corrections are received within 2 years from the date of declaration of result. After expiry of the prescribed period no action shall be taken by the Board , but such cases shall be processed under rule 14.7 However correction in date of birth may also be allowed in the Matriculation examination certificate on the basis of Middle standard examination certificate conducted by this Board.

1. Request for corection in date of birth shall be forwarded by the Head of the Institution alongwith attested copy of the 8th class certificate.

2 Original certificate of the matriculation examination in which correction is to be made.

3 Duplicate certificate with corrected/changed date of birth shall be issued on payment of the prescribed fee and on return of the original certificate(s). This fee will be in addition to the fee paid for change in date of birth.

4. Chairman/Secretary may effect necessary corrections after verification of the records, and on payment of the prescribed fee.

14.6.2 Request for correction in date of birth shall be forwarded by the Head of the Institution

14.7 CHANGE IN THE DATE OF BIRTH.

14.7.1 Applications regarding change in date of birth may be considered on payment of prescribed fee provided the change has been admitted in a court of law. Ordinarily in such court cases the Board may not defend the proceedings even if the Board is made a party to such proceedings.

14.7.2 Duplicate certificate with corrected/changed date of birth shall be issued on payment of the prescribed fee and on return of the original certificate(s) . This fee will be in addition to the fee paid for change in the date of birth.

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