CHAPTER - 11

CONFIDENTIAL WORK

11.1 PAPER SETTING

11.1.1 For the purpose of paper setting, the Secretary shall from time to time, approve subject-wise panel of teachers of proven integrity from which paper setters will be appointed.

11.1.2 The Board may use multiple set of question papers for the same examination, if considered necessary.

11.1.3 No paper setter shall be engaged for the same type of work for more than 3 years continuously.

11.2 QUALIFICATIONS FOR PAPER SETTERS

11.2.1 The persons appointed paper setters shall possess the following qualification:

1. FOR SENIOR SECONDARY EXAMINATIONS:

(i) A PGT. Lecturer with at least 20 years teaching experience.
(ii) He should possess a postgraduate degree in the subject concerned
(iii) He should be in touch with the subject curriculum by being engaged in teaching the concerned subject to the classes.

II FOR MATRICULATION/MIDDLE EXAMINATION:

(i) A TGT with 20 years teaching experience.
(ii) He should have studied the subject at the degree-level
(iii) He should be in touch with the subject curriculum by being engaged in teaching the subject concerned to the classes.

11.3 DISQUALIFICATIONS;

11.3.1 A person shall not be appointed paper –setter if he has written any help book or a guide on the concerned subject.

11.3.2. A person shall not be appointed paper-setter if his close relative is appearing in the concerned examination/subject.

11.3.3. In case teachers with the prescribed qualifications are not available, the Chairman may relax the qualification. Similarly in subjects where academicians are not available, professionals may be appointed paper setters.

11.4 MODERATION

11.4.1 Most of the question papers shall be moderated by a team of moderators consisting of eminent scholars having at least 15 years experience in the concerned subject to see their correctness and consistency with curriculum.

11.4.2. The moderators shall be appointed by the Secretary

11.5 RECEIPT OF ANSWER BOOKS

11.5.1 All the answer books on which fictitious roll numbers are to be given shall be received at the headquarters by an officer designated by the Secretary.

11.5.2 All answer books shall be deemed as confidential document and no person except those authorised by the Chairman/Secretary shall be permitted to handle the same.

11.5.3 The Chairman shall decide the subjects of various examinations for which fictitious roll numbers are to be marked on the answer-books and also the subjects whose answer-books are to be received at the headquarters.

11.6 SECRECY OFFICERS

11.6.1 The conversion of real roll numbers to F.R’s will be carried out by a team of Secrecy Officers constituted by the Secretary from year to year.

11.6.2 The team of Secrecy Officers shall undertake to maintain the confidentiality of the assignment given to them.

11.6.3 No person whose ward or near relation is appearing in the examination of the Board shall work as a Secrecy Officer or a member of such team.

11.7 EVALUATION

11.7.1 All answer books shall be evaluated by the approved examiners.

11.7.2 The answer books may be got evaluated centrally at such centres as approved by the Chairman from time to time.

11.7.3 Ordinarily the answer books shall be evaluated by the examiners at their residences.

11.8 MARKING SCHEME

11.8.1 All question-papers set for the purpose of examination in the Board shall be accompanied by detailed marking scheme.

11.8.2 The marking scheme will indicate value points in respect of each answer and award to be assigned to each of the value points.

11.9 HEAD EXAMINERS

11.9.1 The Head examiners for various subjects shall be appointed by the Secretary from amongst the serving teachers of affiliated institutions

11.9.2 The Head examiner shall be responsible for ensuring uniformity in evaluation as pert the norms prescribed by the Board.

11.9.3 The Head examiner shall bring to the notice of the Secretary, discrepancies, anomalies and suspected use of unfair means identified during the course of evaluation.

11.9.4 The Head examiner shall recommend to the Secretary in writing the names of such examiners who have not carried out the instructions of the Board and have not been punctual or have not observed code of conduct for such action as may be deemed fit by the Board.

11.10 QUALIFICATIONS FOR THE APPOINTMENT OF HEAD EXAMINERS:

A person to be appointed as Head examiner should possess the following qualifications:

(i) He should have a teaching experience of not less than 15 years.
(ii) He should be in touch with the subject curriculum by being engaged in teaching the concerned subject to the classes

11.11 DISQUALIFICATIONS

No. person whose ward or relation is appearing in the examination/subject shall be appointed as Head-Examiner.

11.12 SUB-EXAMINERS

11.12.1 The Sub-Examiners shall be appointed by the Secretary. They will evaluate the answer books in accordance with the approved marking scheme.

11.12.2 The Sub-Examiners shall be appointed by the Secretary from the panel. The panel shall consist of serving teachers of affiliated institutions. The names should be recommended by the Head of the institution. They should have experience of teaching the subject for at least 3 years to the concerned class.

11.12.3 The Board shall enlist the sub-examiners and the list of such sub-examiners shall be maintained by the Secrecy Branch at its headquarters.

11.12.4 No person who is not in the approved list of sub-examiners shall normally be appointed examiner for evaluation work.

11.12.5 No person whose ward or near relation is appearing in the examination shall be appointed as a sub-examiner for that examination.

11.12.6 No person shall be appointed as a sub-examiner for two subjects or for two examinations simultaneously as far as possible.

11.12.7 No person even if he is fully qualified shall be appointed as sub-examiner for evaluation in a subject, if he is not engaged in teaching the same.

11.13 CHECKING ASSISTANTS

The Head-Examiners will appoint Checking Assistants as per the guide-lines of the Board who will assist them in totalling marks, comparing the award lists with the answer scripts to ensure accuracy in the work and keeping watch that no portion of the script has remained unmarked.

11.14 SPOT EVALUATION CO-ORDINATORS:

11.14.1 The Board may appoint Spot Evaluation Co-coordinators in all evaluation centres to co-ordinate and facilitate the conduct of Spot Evaluation.

11.14.2 Normally the Spot Evaluation Co-ordinator shall be the Head of the institution, where the spot evaluation is conducted. However, the Secretary may appoint the Vice-Principal or any other senior teacher as the Evaluation Co-ordinator under special circumstances.

11.14.3 The Evaluation Co-ordinator shall be the custodian of all answer books entrusted for evaluation at the centre and will provide such physical and administrative facilities as necessary to ensure quick, smooth and fair conduct of evaluation.

11.14.4 The Evaluation Co-ordinator shall bring to the notice of the Board, in writing, discrepancies in the answer books, if any, and any such matter that affects the validity or reliabililty of evaluation.

11.15 AWARD LISTS

11.15.1 TWO COPIES OF AWARD LISTS SHALL BE PREPARED.

11.15.2 All award lists are confidential documents of the Board.

11.15.3 No other person except those authorised by the Secretary shall be permitted to handle the award lists.

11.15.4 No person shall be authorised to change the marks already in the award lists. Discrepancies, if any, identified during verification shall be communicated to the appropriate agencies through a separate communication.

11.5.5. No person other than the Secretary or any officer authorised by him shall be competent to communicate any change in the awards. All such communications shall be sent in writing duly attested and signed by the concerned officer.

11.15.6 All award lists of the Board shall be destroyed two years after the declaration of results in the presence of a Committee appointed by the Chairman of the Board.

11.16 SCRUTINY OF RESULTS:

The Secretary may appoint scrutineers to scrutinise the computed result to ensure accuracy in posting awards and tabulation of result. They shall be paid remuneration as prescribed by the Board from time to time.

11.17 MODERATION OF RESULTS:

11.17.1 Before declaration , the result of an examination together with a statement of percentage of passes in the whole examination and in each subject for the current and the four-preceding years, shall be submitted to the Chairman.

11.17.2 The Chairman shall order publication of the result unless on scrutiny of the figures submitted, he considers that there has been a distinct change of standards on the whole examination or in a particular subject and in that case he may refer the matter to the Examiners concerned for a report on the apparent change of standards, and may suggest a specific modification of the results or may take any other action as considered necessary. Notwithstanding, anything contained in this Regulation, the Chairman, in peculiar circumstances on merits, with a view to increase the overall pass percentage, shall have the power to allow increase of more than 1% of usual grace marks but the manner in which these increased grace marks shall be accorded shall be laid down by him in writing.

11.17.3 The Board may frame rules relating to preparation of results including appointment of scrutineers and prescription of their duties, prescription of forms for the purposes of tabulation, checking of results, making provisions to guard against possible occurrence of mistake and other relevant matters.

11.18 DECLARATION OF RESULTS

11.18.1 The results of all the examinations held by the Board will be declared only after obtaining prior approval of the Chairman.

11.18.2 The Board shall not be responsible for non-receipt of any communication by a candidate or a school with regard to the declaration of the results.

11.18.3 The Board shall not be held responsible for any material or other loss incurred by a candidate, if the result of a candidate is delayed by the Board as ‘Result Later’ for justifiable reasons.

11.18.4 The ‘Result’ will indicate the factual position of the candidate with the marks obtained by him published in a ‘Gazette’ and kept in the office of the Board for information.

11.18.5 In case a candidate desires the communication of his result before its declaration for seeking admission in next higher class” Confidential result” may be sent to the concerned head of the institution in a sealed cover on payment of prescribed fee. Such communication will be issued for admission to the next higher class only.

11.19. PUBLICATION OF RESULTS:

11.19.1 For calculating pass marks fixed by the regulations for each examination , if a fraction is half or more it shall be rounded off to the next higher figure. And if a fraction is less than one-half, it shall be ignored.

11.19.2 The Secretary shall publish the result of an examination in such manner as directed by the Board.

11.19.3 Failure statement of the examinees, showing the subject or subjects in which they have failed to obtain the prescribed minimum number of marks, shall be prepared by the Secretary and it shall be his duty to communicate the same to the institution concerned within one week of the publication of result.

11.20 ‘RESULT LATER’ CASES

11.20.1 The Board may declare the result of the candidate(s) as ‘Result Later’ due to inadequacy of data, lack of information from the candidate/school/examination centre or receipt of inadequate fee from the candidate etc.

11.20.2 The result of such candidates shall normally be declared by the Board within a reasonable time from the date of normal publication of gazette of the examination concerned by the Board.

11.20.3 If a candidate, whose result is withheld by the Board for want of any dues or due to non-compliance of any instructions, does not settle his fee account or settle the discrepancy in his admission form within three years from the date of declaration of result , his candidature shall stand suspended. Provided that such a candidate shall be given an opportunity to settle the discrepancy or remit the balance fee, if any within a fixed time.

Provided further that a candidate whose candidature is suspended shall pay a fee of Rs.50/- per year as candidature re-instatement fee.

11.21 MAINTENANCE OF ANSWER BOOKS

The answer books shall be maintained for a period of six months from the date of declaration of result and shall thereafter be disposed off in the manner as decided by the Chairman from time to time.

11.22 MAINTENANCE OF CONFIDENTIALITY:

Every person appointed by the Board for confidential work like paper setting, printing /cyclostyling/typing or otherwise producing the copies of the question papers, moderating the question papers, evaluating the answer books, co-coordinating the work of examiners handling the answer books, putting-fictitious number on the answer books, computing, scrutinizing or moderating the results or assigned any other confidential work shall maintain utmost secrecy of the Board work.

11.23 REMUNERATION:

Every Paper Setter, Moderator, Head-Examiner, Sub-Examiner, Checking Asstt. Secrecy Officer, Scrutineer or any other person deployed by the Board for examination work shall be paid remuneration at the rates approved by the Board, besides the TA/DA or other compensation in lieu of TA/DA wherever admissible as per the rules of the Board.

11.24 DERELICTION OF DUTY:

11.24.1 If any person assigned any confidential work is found guilty of dereliction of duty or misuses of his position, or otherwise detrimental to the smooth and fair conduct of work, he may be forthwith relieved of his duties by the competent authority.

11.24.2 The Chairman after satisfying himself that a person assigned any confidential work has not discharged the same to the satisfaction of the Board or has misused his position to the detriment of smooth and fair conduct of work, may impose any or all the following penalties on him:

(i) forfeit the whole or part of remuneration payable to him.
(ii)disqualify him permanently or for a specific period from assigning any duty of the Board.
(iii) Initiate disciplinary action against him through the Departmental agency.
(iv) Initiate legal action against him.

11.25 PENALTIES IN THE CASE OF HEAD EXAMINERS/SUB-EXAMINERS/CHECKING ASSISTANTS ETC.

The Board shall prescribe the rates for imposing penalties on the examiners for the delay in submission of awards to the Board and mistakes committed by the examiners and Checking Assistants etc.

GENERAL

11.26 The Secretary, may permit sub-examiners to mark more than 360 answer books in special cases in the interest of the Board.

11.27 When a third examiner is appointed by the Secretary in the event of a difference of opinion between the Head and Sub-Examiners, the remuneration fixed for examining the answer books shall be divided between the two sub-examiners. The distribution will be decided by the Secretary after taking into account the nature of the work involved.

11.28 The Head-examiner may re-examine more answer books in theory as well as practical examinations to satisfy himself, but he shall not be paid for more than the prescribed percentage of answer books without obtaining the previous sanction of the Chairman.

11.29 If necessary, the Head-Examiner may with the approval of the Chairman, re-examine more than the prescribed percentage of answer books and claim remuneration for it at the rates prescribed by the Board for re-examination of answer books by Head Examiners.

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